Raken makes it easy to organize all your project documents in the same convenient location. Upload RFIs, permits, safety reports, and more, and store them in custom folders within each project to find what you need fast from the field or office.
Check out the most common folders users create in our web and mobile app.
The top 10 user folders in Raken
1. Drawings & specs
Need to double check those measurements or recount how many outlets you need to install? Keep project drawings and specifications in clearly-labeled folders for quick reference.
2. Project plans
Just like drawings, your supervisors and their crews will likely need to refer back to project plans many times during the construction process. Create a folder for clear visibility.
3. Submittals
Store all your submittals in the same folder to better track documents that need to go through the approval process. You can create subfolders to organize different types of submittals and separate approved submittals from ones that are still active.
4. Permits
If you ever need to provide proof you’ve got the proper permits, having a dedicated space to store them all (and other legal documentation) can save you a major headache.
5. RFIs
Create a folder for requests for information to more easily follow up on RFIs and make sure no important issues get missed.
6. Buildings
Does your project involve multiple buildings? Avoid confusion by organizing documents related to specific buildings in their own folder structures.
7. Change orders (approved)
Keep completed change orders all together so crews can quickly see the new work that’s approved and stay aware of how initial project plans have been updated.
8. Color packets
Color packets are another type of document that often needs to be referenced, most likely from the field.
9. Schedules
If you’re working on complex projects, you’ve probably got more than one schedule to manage. Check important dates without having to search through tons of other info.
10. QA/QC
Keeping your quality assurance and quality control documentation in a dedicated folder makes it easier to review what’s been done, see whether or not your teams encountered any issues, and identify areas for improvement.
Honorable mention: Change orders in process
A folder for change orders that are in process rather than approved gives your teams better visibility of the current state of the project and what work may be needed in the future.
Ditch the paperwork
Simplify your workflows and free up your filing cabinet with Raken’s easy-to-use app for document management. Easily store and share files, mark up PDFs, and use search to find what you need faster than paper.